Gurugram Case Study: AI Chatbots Increased Qualified Leads 3X
A conversion-first WhatsApp + AI chatbot funnel that filtered junk leads, improved follow-ups, and scaled high-intent enquiries.
Tools Used
Executive Summary
Client was spending on ads but leads were low-quality and follow-ups were inconsistent. We created a WhatsApp-first funnel with AI qualification, smart routing, and automated reminders — resulting in a strong lift in qualified enquiries and reduced no-shows.
Impact Snapshot
Challenge
Leads coming from ads were unqualified, and many were “price-only” or “time-pass” enquiries.
- Slow response time = lead drop
- No proper filtering
- Manual follow-ups inconsistent
Goal
Increase qualified enquiries while improving customer experience and reducing team load.
- Instant response on WhatsApp
- Qualification before sales handoff
- Trackable KPIs & attribution
Constraints
We kept it safe and scalable without “spammy automation”.
- Consent-first messaging
- Human handoff for edge cases
- Clean UTM + event tracking
What We Implemented (Playbook)
A step-by-step funnel build that your business can replicate.
Funnel Architecture
WhatsApp entry points, intent buckets, conversation map, and lead scoring rules.
AI Qualification + Handoff
Asked the right questions, removed junk leads, routed hot leads to sales instantly.
Follow-up Automation
Reminder sequences, missed-call recovery, and no-show reduction messages.
KPI Dashboard + Optimization
Tracked conversion drops, improved steps, and scaled budgets safely.
KPI Dashboard (What We Tracked)
Keep everything measurable: where leads drop, what converts, and which intent segment prints revenue.
Use any screenshot: GA4, CRM, WhatsApp flows, Ads manager — this block looks premium in dark UI.
Our team stopped wasting time on irrelevant leads. WhatsApp automation + AI qualification gave us higher intent conversations and faster closures.
Want This Same Funnel for Your Business?
We’ll build your WhatsApp + AI chatbot flow, set up tracking, and optimize for qualified leads — not junk.